IGR FORMS
These forms were originally published by the Inspector General of Registration, Maharashtra State, Pune in Marathi language and the English translation thereof is provided herein for the benefit of our readers.
Source:-www.igrmaharashtra.gov.in
*********
The office of Joint District Registrar
(Proforma No.1)
Application for amendment of the record pertaining to an Instrument registered in the Office of Sub-Registrar
Name of the Applicant____
Address__________
Telephone No. (If any)________
Mobile No. (If any)__________
E-mail (If any)_____________
Date_____________________
To,
The Sub-Registrar,
Address________
_______________
Sub:- Regarding amendment of the record
pertaining to an Instrument registered in your office.
Sir,
I have on__________, registered an Instrument in your office under the title of_________________. On the perusal of copy of the Instrument/Certified copy of Index 2, I have noticed that the following errors have crept in while preparing the record/Index of the said Instrument. (Strike off the clause which is not applicable)
- The matter appearing in the prepared record/Index:-
______________________________________________
- The matter which must necessarily be incorporated in the record/Index of the Instrument:-
______________________________________________
- Other Information:-
______________________________________________
In view of the above, you are hereby requested that the record/Index pertaining to the said Instrument, may be amended and an amended copy of the said Instrument/Index may be issued to me.
Yours Sincerely,
Sd/-
(Name:______________)
Documents enclosed herewith:-
1)______________________
2)______________________
************
The Office of Sub-Registrar
(Proforma No.2)
Application for Certified copy of Index 2 of the Instrument registered in the Office of Sub-Registrar
Name of the Applicant_______
Address____________
Telephone No. (If any)________
Mobile No. (If any)_________
E-mail (If any) Date____
To,
The Sub-Registrar,
Address________
_______________
Sub:- Regarding Certified copy of Index 2
Sir,
I/Shri/Smt________________________________ has on_________ registered in your office an Instrument under the title of_________________. I need a certified copy of the said Index 2 for the reason viz._____________________. I am ready to pay the requisite fees therefor.
In view thereof, I request you to issue me a certified copy of the said Index.
Yours Sincerely,
Sd/-
(Name:______________)
*************
The Office of Sub-Registrar
(Proforma No.3)
Application for certified copy of the Instrument registered in the office of Sub-Registrar
Name of the Applicant__________
Address____________
Telephone No. (If any)______
Mobile No. (If any)________
E-mail (If any)___________
Date_____________________
To,
The Sub-Registrar,
Address________
_______________
Sub:- Regarding certified copy of the Instrument
Sir,
I/Shri/Smt__________________________ has on___________ registered in your office an Instrument under the title of_______________. I need a certified copy of the said Instrument for the reason viz.___________________. I am ready to pay the requisite fees thereof.
In view thereof, I request you to issue me a certified copy of the said Instrument.
Yours Sincerely, Sd/-
(Name:______________)
*************
The Office of Sub-Registrar
(Proforma No.4)
Application for the Inspection/Search of the Instrument/Index 2 registered in the office of the Sub-Registrar
Name of the Applicant________
Address____________
Telephone No. (If any)______
Mobile No. (If any)________
E-mail (If any)___________
Date__________________
To,
The Sub-Registrar,
Address________
_______________
Sub:- Regarding the Inspection/Search of
Instruments/Index 2
Sir,
I want to take the inspection/search regarding the below mentioned instruments/property in your office. The details thereof are as under:-
- Property in the name of Shri/Smt____________________ (From the year____ upto the year_______).
- Property comprised in C.S.N/S.N/Gatt No__________ (From the year________ upto the year_______).
- Property in the name of Shri/Smt________________, comprised in C.S.N/S.N/Gatt No__________.
I am ready to pay the requisite fees therefor.
In view of the above, you are hereby requested to furnish me the inspection/search of the said instruments/Index 2.
Yours Sincerely,
Sd/-
(Name:______________)
*************
The Office of Joint District Registrar
(Proforma No.6)
Application for the Refund of surplus Registration Fees paid on an Instrument registered in the office of Sub-Registrar
Name of the Applicant________
Address_____________
Telephone No. (If any)_______
Mobile No. (If any)__________
E-mail (If any)____________
Date___________________
To,
The Joint District Registrar,________
Address________
_______________
(Through the Sub-Registrar_______)
Sub:- Regarding the Refund of surplus Registration Fees.
Sir,
I have on_____________, registered in the office of Sub-Registrar____________, an Instrument under the title of_______________ at Serial No_____________. The Sub-Registrar_____________, had collected from me a Registration Fee of Rs___________/- towards the registration of the said Instrument. However, after the registration of this Instrument I have realised that,____________________________.
Due to the aforementioned reason, the said Instrument required the payment of Registration Fee of Rs______________/- only. In other words, a surplus Registration Fee of Rs_____________/- has been collected from me. In view thereof, you are hereby requested to refund to me the surplus Registration Fees paid by me.
In this regard, I have enclosed herewith a copy of the Instrument, Registration Fee Receipt and a copy of the Challan evidencing payment of Registration Fees by e-payment.
Yours Sincerely,
Sd/-
(Name:______________)
Documents enclosed herewith:-
1] A copy of the Instrument
2] Registration Fee Receipt
3] A copy of the challan evidencing
payment of Registration Fees by
e-payment
*********
The Office of Joint District Registrar
(Proforma No.7)
Application for the Deposit of a sealed cover containing will in the office
Name of the Applicant___________
Address_____________
Telephone No. (If any)______
Mobile No. (If any)_________
E-mail (If any)____________
Date___________________
To,
The Joint District Registrar,
Address________
Sub:- Regarding the Deposit of a sealed cover containing a will in the office.
Sir,
I have prepared my will and put the original will in a sealed cover. I wish to deposit this sealed cover in the safe custody of your office.
I will personally deposit this cover in your office.
OR
I have authorised Shri/Smt.__________________________ to deposit this cover in your office on my behalf. For this the necessary Authority Letter and the Photo-Identity Card of the authorised person are enclosed herewith. In view thereof, I request you to have the sealed cover containing my will deposited in your office.
Yours Sincerely,
Sd/-
Name:-__________
Enclosed Documents:-
1] Sealed cover containing the will
2] Photo-Identity Card
3] Authority Letter
4] Photo-Identity Card of the Authorised
person Shri/Smt________________
***********
The Office of Joint District Registrar
(Proforma No.7)
Application for the return of a sealed cover containing will deposited in the office
Name of the Applicant___________
Address_______________
Telephone No. (If any)_______
Mobile No. (If any)__________
E-mail (If any)____________
Date__________________
To,
The Joint District Registrar,
Address______________
Sub:- Regarding the return of a sealed cover containing will deposited in the office
Sir,
I had prepared my will and put the same in a sealed cover. The said sealed cover was deposited in your office on___________________.
OR
I have authorised Shri/Smt._______________________, to collect the said cover from your office on my behalf. An Authority Letter in that regard as well as his/her Photo-Identity Card are enclosed herewith. In view of the above, you are hereby requested to return the sealed cover containing my will to Shri/Smt_________________, who holds my authority.
I hereby request you to return to me the said sealed cover of will. I am ready to pay the requisite fees therefor. Furthermore, I have enclosed my Photo-Identity Card with this application.
Yours Sincerely,
Sd/-
Name:-____________
Documents enclosed herewith:-
1] My Photo-Identity Card
2] Photo Identity Card of Shri/Smt._____________,
the Authority Holder
***********
The Office of Joint District Registrar
(Proforma No.7)
Application for opening the sealed cover of will deposited in the office and for the issue of a certified copy thereof
Name of the Applicant___________
Address______________
Telephone No. (If any)______
Mobile No. (If any)________
E-mail (If any)____________
Date_________________
To,
The Joint District Registrar,
Address______________
Sub:- Application for certified copy of will contained in the sealed cover
Sir,
Shri/Smt.________________________________ was related to me as______________. According to my information Shri/Smt.___________________ has executed his/her will and deposited the same in the safe custody of your office in a sealed cover.
The said Shri/Smt.________________________ passed away at______ on_______________. I have reason to believe that my name is included as a beneficiary of his/her will.
In view of the above, you are hereby requested to issue me a certified copy of the will after opening the sealed cover of the said will. I am ready to pay the requisite fees therefor.
I am enclosing herewith the Death Certificate of Shri/Smt_______________ as well as my Photo-Identity Card.
Yours Sincerely,
Sd/-
Name:-___________
Documents enclosed herewith
1] Death Certificate of Shri/Smt._________
2] My Photo-Identity Card
********
The Office of Sub-Registrar
(Proforma No.8)
Application to procure the Home visit by Sub-Registrar for the presentation of an Instrument to the Sub-Registrar’s office for registration or for admission thereof.
Name of the Applicant__________
Address______________
Telephone No. (If any)_______
Mobile No. (If any)_________
E-mail (If any)___________
Date___________________
To,
The Sub-Registrar,_______
Address______________
Sub:- Regarding Home Visit
Sir,
I, Shri/Smt.__________________________, have been an inhabitant of __________________. I want to present an instrument to your office for registration/for admitting the execution thereof, under the title of_____________. However, as I am afflicted with__________________ disease/ailment, I cannot visit your office in person for presenting the said instrument for registration/for giving admission thereof. A medical certificate in that regard is enclosed herewith.
In view of the above, you are hereby requested to pay a home visit at my above mentioned address and to accept the said Instrument for registration/for recording my admission in the context thereof.
I am ready to pay the requisite fees for Home Visit and to arrange for the video shooting of the Home visit proceedings at my own expense and to furnish a CD thereof to your office.
Yours Sincerely,
Sd/-
Name:-____________
Documents enclosed herewith
1] _____________________
2] _____________________
*************
Application for condonation of delay in presenting an Instrument for registration
Name of the Applicant____________
Address______________
Telephone No. (If any)________
Mobile No. (If any)__________
E-mail (If any)____________
Date___________________
To,
The Joint District Registrar,
_______________
Address:-______________
(Through the Sub-Registrar______)
Sub:- Regarding condonation of delay in registration in the
Sub-Registrar’s office
Sir,
I want to present to your office for registration an Instrument under the title of____________. The said Instrument was executed (signed) on_____________. Due to an unavoidable reason viz.______________, I could not present the said Instrument to the Sub-Registrar’s office for registration within four months of the date of execution. In view thereof, I have to request you that I am ready to pay the prescribed fine for the delay in presentation of the instrument for registration; hence, you may kindly accept my Instrument for registration on the payment of fine. Also, the admission of parties may be recorded and order may be passed for the registration of instrument on the condonation of delay.
Yours Sincerely,
Sd/-
(Name:-____________)
Documents enclosed herewith:-
Proof demonstrating the reasons of delay.
***********
Application for condonation of delay in admitting execution of an Instrument
Name of the Applicant___________
Address_______________
Telephone No. (If any)_______
Mobile No. (If any)__________
E-mail (If any)______
Date___________________
To,
The Joint District Registrar,
_______________
Address:-______________
(Through the sub-Registrar________)
Sub:- Regarding condonation of delay in admitting execution of an Instrument presented to the office of Sub-Registrar_____________, for registration vide Instrument at Serial No.________ of__________.
Sir,
I/We, 1._____________; 2._____________ are the giving/receiving parties under the captioned Instrument and Mr.___________ on_____________ presented the said Instrument to the office of Sub-Registrar____________ for registration at Sr.No___________. I/We executed the said Instrument on__________.
Due to an unavoidable reason viz._______________, it was not possible for us to attend the office of Sub-Registrar within a period of four months for admitting execution of the said Instrument on my/our part. In view thereof, I/We have to request you that I/We are ready to pay the prescribed fine on account of the delay in admitting the execution; hence, my/our admission may be recorded on the payment of fine and an order may be passed for the condonation of delay.
Yours Sincerely,
- Sd/-
(Name:-________)
- Sd/-
(Name:-___________)
Proof demonstrating the reasons for delay:-
Documents enclosed herewith
1.______________
2.______________
******
Appeal challenging order of refusal of Registration of an Instrument
Name of the Applicant____________
Address________________
Telephone No. (If any)_______
Mobile No. (If any)__________
E-mail (If any)______
Date____/____/___
To,
The District Registrar,
_______________
Address:-______________
(Through the Joint District Registrar________)
Sub:- Appeal U/s. 72 of the Registration Act, 1908, Challenging the order of refusal of registration of an Instrument passed by the Sub-Registrar_____
Sir,
I, on_________, had presented in the office of Sub-Registrar______, an Instrument under the title of__________. However, the Sub-Registrar_________, in the exercise of the powers under section 71 of the Registration Act, 1908, refused to register the said Instrument. A copy of the order passed by the Sub-Registrar/ a copy of the extract from Book No.2 as well as a copy of the present Instrument are enclosed herewith.
The Sub-Registrar has cited the following grounds for the refusal of registration of the Instrument.
1.____________________
2.____________________
3.____________________
In this regard I have to say that_____________________________
_________________________________
In view of the above, the reasons assigned by the Sub-Registrar for the refusal of registration of the Instrument are improper and untenable. Hence, you are requested to take action of setting aside the above referred order passed by the Sub-Registrar and further to direct him to register the said Instrument.
Yours Sincerely,
Sd/-
(Name:-___________)
Affidavit-cum-Indemnity Bond
Under the Urban Land (Ceiling & Regulation) Act, 1976
(On the stamp paper of Rs.300/-)
(Please strike off whatever is not applicable)
I/We,____________________________________/Place of birth________, Age______ years, Occupation______________, Resident of_______________________________, do hereby state on solemn affirmation as under:-
I/We state that a property admeasuring____________ sq.mt. bearing survey number_________, situate at village_________ belongs to me/us and as the said area fell within the Urban Agglomeration under the erstwhile Urban Land (Ceiling & Regulation) Act, 1976, I/We had filed/not filed a Statement under section 6(1) of the Urban Land (Ceiling & Regulation) Act to the Competent Authority.
I/We say that the Statement so filed under the Urban Land (Ceiling & Regulation) Act was decided under Section 8(4) and_________ sq.mt. area was declared as permissible and__________ sq.mt. area was declared as excess./On the said land no area has been declared as excess under the ULC Act.
I/We say that I/We want to sell/develop the said area which forms part of the permissible/excess area declared under the Urban Land (Ceiling & Regulation) Act, 1976. In this context, I have to state on oath the facts as under:-
- On the excess area so declared, a Scheme under sections 20/21 has been/has not been sanctioned.
- In respect of the said excess area, no action has been taken under sections 10(3) and 10(5) of the ULC Act, 1976.
- In respect of the said land, the Government has not passed any orders under section 34./Pursuant to the order so passed, fine amount has been paid and in that context no offence is pending.
I/We say that the contents of this Affidavit-cum-Indemnity Bond are true and correct and if the same are found to be false or if in future any dispute arises, the purchase and sale transaction/Development permission with regard to the said land shall be liable to be revoked. I/We shall be liable for punishment under the provisions of I.P.C, 1860. I/We are aware that the said offence is of criminal nature. I/We hereby on this Affidavit-cum-Indemnity Bond guarantee that I/We shall be personally liable to indemnify the Government against any loss that it might suffer in accordance with the provisions of Civil Procedure Code, 1908 and any other law for time being in force.
This Affidavit-cum-Indemnity Bond is executed this_____ day of________, Year________.
Sd/-
[Deponent-cum-Indemnifier]
***********
Declaration regarding subsistence of Power of Attorney
I,______________________________________ hereby declare that an Instrument under the Title of__________________ has been presented for registration to the office of Sub-Registrar_______________. I have presented the said Instrument for registration/admitted the execution thereof on the strength of the Power of Attorney donated to me by Shri._________________________________ and_________ etc. on__________. The Donor of the said Power of Attorney has not revoked the Power of Attorney nor any of the donors of the Power of Attorney has expired nor this Power of Attorney has been rendered invalid for any other reason. The said Power of Attorney is entirely valid and I am wholly competent to do the aforesaid act. I am aware that I shall be liable for punishment under section 82 of the Registration Act, 1908 if the said narration is found to be false.
Dated:-This_____ day of_________ Year______.
Sd/ [Name of the Power of Attorney Holder]
**********
The Office of Joint District Registrar
Application for the certified copy of Instrument registered in the Office of Joint District Registrar
Court Fee
Rs. 5/-
Name of the Applicant___________
Address_____________
Telephone No. (If any)_______
Mobile No. (If any)__________
E-mail (If any)_______
Date_______________
To,
The Joint District Registrar,
_______________
Address:-______________
Sub:- Regarding certified copy of the Instrument
Sir,
I/Shri/Smt._________________________, has on___________ registered in your office an Instrument under the title of____________. I need a certified copy of this Instrument. I am ready to pay the requisite fees thereof.
In view thereof, I request you to issue me a certified copy of the said Instrument.
Yours Sincerely,
Sd/-
Name:-__________
*******
The Office of Joint District Registrar
Application for the certified copy of Index-2 of the Instrument registered in the office of Joint District Registrar
Court Fee
Rs. 5/-
Name of the Applicant__________
Address______________
Telephone No. (If any)________
Mobile No. (If any)__________
E-mail (If any)_______
Date__________________
To,
The Joint District Registrar,
_______________
Address:-______________
Sub:- Regarding certified copy of Index-2
Sir,
I/Shri/Smt._________________________, has on_____________ registered in your office an Instrument under the Title of_____________________ under Serial No________. I need a certified copy of Index 2 of the said Instrument. I am ready to pay the requisite fees therefor.
In view thereof, I request you to issue me a certified copy of the said Index.
Yours Sincerely,
Sd/-
Name:-____________
*******
Application under Section 82 of the Registration Act, 1908
Name of the Applicant___________
Address_________________
Telephone No. (If any)________
Mobile No. (If any)__________
E-mail (If any)_______
Date_______/____/______
To,
The Joint District Registrar,
_______________
Address:-_____________
Sub:- Regarding action to be taken under Section 82 of the Registration Act, 1908 against the parties to the Instrument registered in the office of Sub-Registrar________ at Serial No________/_____.
Sir,
An Instrument has been registered in the Office of Sub-Registrar______ at Serial No.________/_____. The brief details of this Instrument are as follows:-
- The party creating interest_______________________
- The party in whose favour the interest is created___________
- Description of Property_______________________________
- Documents enclosed with the Instrument:-___________________
____________________________
I am of the opinion that the concerned parties to the Instrument have committed the following illegality in the registration of this Instrument.
- If false Name has been used, the details thereof:-
____________________________________
____________________________________
- If fabricated documents have been used the details of fabricated/genuine documents:-
_____________________________________
____________________________________
- If false statements are made during registration of the Instrument, the details thereof:-
______________________________________
______________________________________
- Other details:-
______________________________________
______________________________________
In this context I have enclosed herewith following documents and I am ready to furnish additional proof, if the need so arises.
Details of the enclosed documents:-
1._____________________________________
2._____________________________________
3._____________________________________
4._____________________________________
In view of the above, I hereby request you that action may be taken against the aforementioned parties under section 82 of the Registration Act, 1908.
Yours Sincerely,
Sd/-
Name:-___________
*******
Government of Maharashtra
Registration & Stamp Department
Proforma of Application for Refund
To,
The Stamp Collector,
_________________
_________________
Online Token No:-________ Date:-___________
1. | Full Name of the Applicant:- (The person in whose name the stamp is purchased or his Authorised Representative only should apply) | ______ |
2. | Full Address of the Applicant
Telephone No.________ Mobile No.___________ E-mail Id:____________ |
______
______ |
3. | Date of purchase of stamp | ______ |
4. | Name & Address of the Stamp Vendor/Name of the concerned Bank | ______ |
5. | Type of Stamp
(E-challan/Ordinary Receipt/E-SBTR/ Stamp Paper/Franking/E-stamp/ Adjudication Certificate) |
______ |
6. | Reason of seeking Refund | ______ |
7. | Amount of Refund Claimed:-
(a) Stamp Duty Rs. (b) Registration Fees Rs. |
______ ______ |
8. | Applicant’s Bank Account No. | IFSC Code No:___
Name of Bank:-___ Copy of the cancelled cheque |
9. | Whether documents as per the enclosed list have been presented with the referred case? | _____ |
Date:-
Place:-
Sd/-
Name of the Applicant
Inward No | _____ |
Date | _____ |
Office of the Stamp Collector | _____ |
Clerk | S. Collector |
Checklist in the office of the Stamp Collector_________, for the verification of an application for the refund of Stamp Duty made under sections 47 to 52 of the Maharashtra Stamp Act, 1958.
Sr.No. | Item | Remark |
1. | Whether the Refund Application is in the prescribed Form? | Yes/No |
2. | Whether the Refund Application is filed within the prescribed period? | Yes/No |
3. | Acknowledgment Receipt for the online presentation of information concerning the Refund | Yes/No |
4. | Self-declaration in the prescribed form on a plain paper | Yes/No |
5. | Original Receipt evidencing payment of Stamp Duty/E-Challan (MTR-6) | Yes/No |
6. | If the applicant has given Power/Authority Letter to any other person for presenting the application for Refund:- | Yes/No |
(a) Authority Letter given on a plain paper | Yes/No | |
(b) In case of a Power of Attorney:-
(i) Attested before the Magistrate or (ii) Attested before Notary or (iii) Attested/registered before the Registration Officer |
Yes/No | |
(c) Company/Society:- Authority Letter regarding delegation of Authority/a copy of Resolution | Yes/No | |
7. | Where the stamp is jointly purchased and the application is made by one party only, the No-Objection Letter of the other stamp purchasing parties (on a plain paper) | Yes/No |
8. | If the Refund is sought for a Registered Sale Agreement pertaining to immovable property, the original copy of the registered Revocation Deed | Yes/No |
9. | Documents to be furnished as per the type of stamp | |
(1)(a) E-SBTR/E-Challan/(Original Instrument, if any and 1 Photostat copy) | Yes/No | |
(b) Ordinary Receipt
1] In case of a self-printed ordinary copy, whether the same is signed by the party? |
Yes/No | |
2] In case of ordinary copy obtained from the bank, whether the same is signed by the Bank Officer? | Yes/No | |
(2) Franking (Point Nos. 2 to 5 as per circular dated 13/07/2011 | Yes/No | |
1] Original Instrument with stamp and 1 Photostat copy | Yes/No | |
2] Certified Extract from the Register of stamp vending Bank/Franking User | Yes/No | |
3] Certificate on the Letterhead of stamp vending Bank/Franking User | Yes/No | |
4] Hyper Terminal Report from the Stamp Vending Bank/Franking User | Yes/No | |
5] Photostat copy of the original Ink Cartridge from the Stamp vending Bank/Franking User
OR If any of the above documents is not complied with, certificate of M/s. Pittany Bowse Company besides the stamp |
Yes/No | |
(3) E-Stamp | ||
1. Original Instrument along with the Stamp and 1 Photostat copy | Yes/No | |
2. An Extract from the daily stamp sales register of SHCIL and their Certificate on the Letterhead | Yes/No | |
3. Challan evidencing remittance to the Government by Stock Holding Corporation | Yes/No | |
(4) Stamp Paper | ||
1. Original Instrument along with Stamp and 1 Photostat copy | Yes/No | |
2. If the stamp is purchased from the Head Stamp Office/Treasury/Sub-Treasury, their Certificate of Sale | Yes/No | |
3. If the stamp is purchased from the Stamp Vendor, an extract of the Register and Certificate about the sale of stamp | Yes/No | |
(5) Adjudication:- Challan and Original Instrument and 1 Photostat copy | Yes/No |
Applicant’s signature
Clerk
**************
[Compiled and Translated by Adv. Prakash Manohar Chalke]